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Privacy Information

Catholic Education – Diocese of Rockhampton (CEDR) Website Privacy Collection Notice

Privacy Information

Catholic Education Diocese of Rockhampton (CEDR) is committed to providing quality services to you and this information outlines our ongoing obligations to you in respect of how we manage your Personal Information.

We have adopted the National Privacy Principles (NPPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your personal information.

A copy of the Australian Privacy Principles may be obtained from the website of the Office of the Australian Information Commissioner at www.oaic.gov.au. 

For Students and Parents

How and why does CEDR collect Personal Information?

CEDR collects personal information about you before and during the course of a student’s enrolment. This may be in writing, through technology systems or in the course of conversations.

The types of personal information CEDR collects includes sensitive information, which includes health information.

The primary purpose of collecting personal information is to enable CEDR to provide schooling and learning opportunities to students enrolled at CEDR facilities, exercise its duty of care, and perform necessary associated administrative activities, which will enable students to take part in all the activities of the School, College or Kindergarten.

CEDR has legal obligations which require certain information to be collected and disclosed. These include relevant Education Acts, and Public Health and Child Protection laws, as well as our duty of care to students.

A student’s enrolment may be delayed or prevented if CEDR cannot collect certain personal information. This is particularly so where the information is relevant to the health and safety of the student, other students and/or staff.

If you provide CEDR with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to CEDR and why.

To whom does CEDR disclose information?

CEDR may disclose your personal and sensitive information for educational, care and administrative purposes, and to seek support and advice. This may include to:

  • other Schools and teachers at those Schools, including a new School to which a student transfers to facilitate the transfer of the student;
  • government departments (including for policy and funding purposes);
  • Queensland Catholic Education Commission (QCEC), the School’s Diocese and the parish, other related church agencies/entities, and Schools within other Dioceses/other Dioceses;
  • medical practitioners;
  • people providing educational, support and health services to the School, including specialist visiting teachers, specialist advisors, coaches, volunteers, and counsellors;
  • organisations that assist us with fundraising;
  • providers of learning and assessment tools;
  • assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN);
  • third party providers of our information management and storage systems (for the purpose of the providers providing services to the School in connection with the systems;
  • people providing other information technology services to the School;
  • people providing administrative and financial services to the School;
  • anyone you authorise the School to disclose information to; and
  • anyone to whom the School is required or authorised to disclose the information to by law, including child protection laws.

Personal information collected from students is regularly disclosed to their parents or guardians.

School activities and news (including student achievements) are frequently published in CEDR and/or School newsletters and magazines, on our intranet or otherwise shared with the School community (current, future and past students, parents and teachers). This may include personal information (including photographs and videos) of students and parents involved in School activities such as academic and sporting events and achievements, concerts and plays, school camps and school excursions. CEDR will obtain permissions if we would like to include photographs or videos [or other identifying material] of students (or parents) in our promotional material or otherwise make this material available to the public such as on the internet.

CEDR uses centralised information management and storage systems (Systems). These Systems are provided by the Catholic Education Network (CEnet) and third-party service providers. CEnet is owned by the Catholic dioceses. Personal information is stored with and accessible by CEnet and the third-party service providers for the purpose of providing services to the School in connection with the Systems and for CEnet, for administering the education of students. 

Overseas Storage and/or Disclosure

CEDR may use online or ‘cloud’ service providers to store personal information and to provide services that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some personal information may be provided to these service providers to enable them to authenticate users that access their services, and for technical support. This personal information may reside on a cloud service provider’s servers which may be situated outside Australia. Further information about the School’s use of online or ‘cloud’ service providers is contained in the CEDR Privacy Policy.


CEDR may engage in fundraising activities. Your personal information may be used to make an appeal to you. It may also be disclosed to organisations that assist in fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.

Enrolment Applications with the Diocese

If you make an enrolment application to another School within our Diocese, personal information provided during the application stage may be collected from, or shared with, the other School. This personal information may include sensitive information and is used for the purpose of considering and administering the enrolment of the student within the Diocese.

Recruitment Engagement

When CEDR receives employment applications, applicants will receive additional details regarding how we use, disclose, store, secure and dispose of your personal information.

If you register as a user of CEDR's digital application called DCEORocky, by creating an account with DCEORocky, you will provide information as part of your registration. This also applies if you complete an expression of interest to teach or work with us. The purposes for which we collect, use and disclose personal information includes:

  1. all of the purposes set out earlier in this information
  2. to manage our relationship with you including:
    • communicating with you via any of the methods you provide to us
    • push notifications to your mobile phone provided that you register to the job alert notification system in the DCEORocky app
    • providing information about employment opportunities at CEDR which we consider may be of interest to you
    • otherwise offering you assistance, including providing technical support
  3. if permitted or required by law
  4. otherwise with your consent or
  5. for purposes directly related to any one or more of the above

For Contractor Service Provision

When CEDR receives applications or contracts for service provision, Contractors will receive additional details regarding how we use, disclose, store, secure and dispose of your personal information.

Your Rights

CEDR’s Privacy Policy can be accessed on our website, and sets out how you can:

  • seek access to and correction of your personal information which CEDR holds; and
  • make a privacy complaint and how we will handle the complaint.